{"id":10984,"date":"2021-12-30T11:18:00","date_gmt":"2021-12-30T11:18:00","guid":{"rendered":"http:\/\/www.easyoffices.com\/blog\/?p=10984"},"modified":"2023-04-17T14:11:48","modified_gmt":"2023-04-17T13:11:48","slug":"email-jargon-explained","status":"publish","type":"post","link":"https:\/\/www.easyoffices.com\/blog\/business-advice-and-news\/email-jargon-explained","title":{"rendered":"The most common email jargon and how to avoid it"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Business jargon is all around us. Whether you come across it in meetings or even casual chats, office jargon can often be a barrier to <\/span><a href=\"https:\/\/www.managers.org.uk\/wp-content\/uploads\/2020\/02\/Ensuring-clear-communication.pdf\"><span style=\"font-weight: 400;\">clear communication<\/span><\/a><span style=\"font-weight: 400;\"> and actively cause confusion amongst colleagues and clients. So to overcome the challenges it presents, you first need to understand the most common terms and what they mean.<\/span><\/p>\n<h2><b>Why do people use business jargon?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Your team might make fun of business lingo and corporate phrases that others use but, if they are so unpopular, why are people still using them? The most <\/span><a href=\"https:\/\/www.economist.com\/business\/2021\/07\/31\/why-businesses-use-so-much-jargon\"><span style=\"font-weight: 400;\">common reasons<\/span><\/a><span style=\"font-weight: 400;\"> outlined by thought leaders include filling space, struggling to describe complex terms and establishing colleague credentials.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, whatever the reason for using it, you need to understand the corporate lingo that others use so you can communicate effectively with them. For this article, we\u2019ll focus on one of the most common culprits for tricky business lingo &#8211; <\/span><a href=\"https:\/\/www.easyoffices.com\/blog\/business-advice-and-news\/office-life-before-email\"><span style=\"font-weight: 400;\">email<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<h2><b>Examples of jargon in business<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">As a daily communication tool, corporate email jargon is likely to be a regular part of <\/span><a href=\"https:\/\/www.easyoffices.com\/blog\/business-advice-and-news\/how-do-the-most-successful-people-spend-the-first-hour-of-their-day\"><span style=\"font-weight: 400;\">your office life<\/span><\/a><span style=\"font-weight: 400;\"> even if you might not totally understand what it means. To help, we\u2019ve brought together some examples of words and phrases commonly used in emails. We&#8217;ve also created a <a href=\"https:\/\/www.theinstantgroup.com\/en-us\/breakthrough-insights\/research-articles\/the-a-z-glossary-of-flexible-office-space\/\">Glossary of Flexible Working Term<\/a>s to help you decode all the most common words and phrases you&#8217;ll find in business life.<\/span><\/p>\n<p>Email jargon examples:<\/p>\n<ul>\n<li><b>Double down<\/b><span style=\"font-weight: 400;\">: when it comes to corporate-speak, this is probably one of the most commonly heard terms. Being asked to \u2018double down\u2019 on a task means someone\u2019s asking you to give it extra commitment and focus. A term also used in blackjack, the phrase is often used in high-stakes situations.\u00a0<\/span><\/li>\n<li aria-level=\"1\"><b>For future reference: <\/b><span style=\"font-weight: 400;\">when you\u2019re being kept in the loop on a project or conversation, the sender may use \u2018for future reference\u2019 to bring it to your attention. In short, it\u2019s business-speak for \u2018keep this email in your archive rather than hitting the delete button\u2019.\u00a0<\/span><\/li>\n<li aria-level=\"1\"><b>Reach out: <\/b><span style=\"font-weight: 400;\">most often used in <\/span><a href=\"https:\/\/www.easyoffices.com\/blog\/business-advice-and-news\/sales-meeting-tips-for-pros\"><span style=\"font-weight: 400;\">cold emails<\/span><\/a><span style=\"font-weight: 400;\">, this corporate language is almost always a preamble to asking a favour from you.\u00a0<\/span><\/li>\n<li aria-level=\"1\"><b>Touching base: <\/b><span style=\"font-weight: 400;\">when a colleague is checking in with you to get an update on a task or project, they might use this phrase.\u00a0<\/span><\/li>\n<li aria-level=\"1\"><b>Circle the wagons:<\/b><span style=\"font-weight: 400;\"> one of the most abstract jargon examples, this means the sender wants to set up a meeting to discuss a project or topic.\u00a0<\/span><\/li>\n<li aria-level=\"1\"><b>Run the numbers:<\/b><span style=\"font-weight: 400;\"> whether you work with spreadsheets or not, this phrase means the sender wants you to check the facts of a situation. This could include the budget, timings or just getting a cohesive timeline of events together.\u00a0<\/span><\/li>\n<\/ul>\n<h2><b>How to avoid using corporate email lingo<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Now you\u2019ve seen some phrases that you should use sparingly, you might be looking for some best practice business email examples. Here are some quick tips and advice on how to make your emails as effective and clear as possible.\u00a0<\/span><\/p>\n<h3><b>How do you start an email?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Thinking of <\/span><a href=\"https:\/\/www.grammarly.com\/blog\/how-to-start-an-email\/\"><span style=\"font-weight: 400;\">email starters<\/span><\/a><span style=\"font-weight: 400;\"> is one of the trickiest tasks, particularly if you\u2019re trying to communicate under pressure. However, the best rule of thumb on how to start an email effectively is to set out to be as courteous, polite and clear as possible.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Think about an email as if it was a face-to-face conversation. Once you\u2019ve chosen a greeting e.g. \u2018Hi\u2019, \u2018Hey\u2019 or \u2018Dear\u2019, your email opening sentence depends on the stage you\u2019re at in the conversation. If you\u2019ve not spoken to your colleague in a while (or ever before), ask them how they are. If you\u2019re in the middle of an ongoing chain, you can probably get to the point of your email without too many pleasantries.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By treating each email within its individual context and being polite, you\u2019ll be sure to get the best possible response from the recipient.\u00a0<\/span><\/p>\n<h3><b>How do you make your email clear and concise?\u00a0<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">With each email you write, you want to keep it as short, sweet and precise as possible. Think about the key points you want to make and set them out in bullet points or separate paragraphs.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019re responding to a set of questions or points, make sure that you answer each one <\/span><a href=\"https:\/\/www.mindtools.com\/CommSkll\/EmailCommunication.htm\"><span style=\"font-weight: 400;\">clearly and directly<\/span><\/a><span style=\"font-weight: 400;\">. Copy and paste their queries into your <a href=\"https:\/\/www.easyoffices.com\/blog\/work-environment\/avoid-checking-work-emails-on-holiday\">email and answer them in there directly to avoid<\/a> endless scrolling.\u00a0<\/span><\/p>\n<h3><b>How do you close an email effectively?\u00a0<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Depending on the length and type of email, it may be worth adding in a closing sentence that summarises your message clearly. This should be a single line that gets to the crux of your request or feedback, followed by an <\/span><a href=\"https:\/\/www.indeed.com\/career-advice\/career-development\/how-to-end-an-email\"><span style=\"font-weight: 400;\">appropriate sign-off<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Then, once you\u2019ve finished, save the email in your drafts and come back to it later. Even the breathing space of five or ten minutes can help you to see any errors or unanswered queries clearly. It also makes sure you don\u2019t include any information that\u2019s irrelevant or business jargon that might be misunderstood. Your recipient is sure to appreciate you taking this time to edit when they receive an email that\u2019s clear, concise and, most importantly, jargon-free. <\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Business jargon is all around us. Whether you come across it in meetings or even casual chats, office jargon can often be a barrier to clear communication and actively cause confusion amongst colleagues and clients. So to overcome the challenges it presents, you first need to understand the most common &hellip;<\/p>\n<p class=\"read-more\"> <a class=\"ast-button\" href=\"https:\/\/www.easyoffices.com\/blog\/business-advice-and-news\/email-jargon-explained\"> <span class=\"screen-reader-text\">The most common email jargon and how to avoid it<\/span> Read More<\/a><\/p>\n","protected":false},"author":1,"featured_media":15407,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_uag_custom_page_level_css":"","footnotes":""},"categories":[2],"tags":[],"class_list":["post-10984","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-advice-and-news"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>The most common email jargon and how to avoid it<\/title>\n<meta name=\"description\" content=\"There\u2019s lots of business lingo and jargon in email writing - read our handy guide to deciphering email jargon complete with examples!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.easyoffices.com\/blog\/business-advice-and-news\/email-jargon-explained\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:title\" content=\"The most common email jargon and how to avoid it\" \/>\n<meta name=\"twitter:description\" content=\"There\u2019s lots of business lingo and jargon in email writing - read our handy guide to deciphering email jargon complete with examples!\" \/>\n<meta name=\"twitter:image\" content=\"https:\/\/www.easyoffices.com\/blog\/wp-content\/uploads\/2014\/05\/Email-jargon-explained-min-scaled.jpg\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"bojangacanovic@gmail.com\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.easyoffices.com\/blog\/business-advice-and-news\/email-jargon-explained#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.easyoffices.com\/blog\/business-advice-and-news\/email-jargon-explained\"},\"author\":{\"name\":\"bojangacanovic@gmail.com\",\"@id\":\"https:\/\/www.easyoffices.com\/blog\/#\/schema\/person\/b8150dfdf15880816643f4da97ecc955\"},\"headline\":\"The most common email jargon and how to avoid it\",\"datePublished\":\"2021-12-30T11:18:00+00:00\",\"dateModified\":\"2023-04-17T13:11:48+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.easyoffices.com\/blog\/business-advice-and-news\/email-jargon-explained\"},\"wordCount\":868,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/www.easyoffices.com\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/www.easyoffices.com\/blog\/business-advice-and-news\/email-jargon-explained#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.easyoffices.com\/blog\/wp-content\/uploads\/2014\/05\/Email-jargon-explained-min-scaled.jpg\",\"articleSection\":[\"Business advice and news\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.easyoffices.com\/blog\/business-advice-and-news\/email-jargon-explained#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.easyoffices.com\/blog\/business-advice-and-news\/email-jargon-explained\",\"url\":\"https:\/\/www.easyoffices.com\/blog\/business-advice-and-news\/email-jargon-explained\",\"name\":\"The most common email jargon and how to avoid it\",\"isPartOf\":{\"@id\":\"https:\/\/www.easyoffices.com\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.easyoffices.com\/blog\/business-advice-and-news\/email-jargon-explained#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.easyoffices.com\/blog\/business-advice-and-news\/email-jargon-explained#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.easyoffices.com\/blog\/wp-content\/uploads\/2014\/05\/Email-jargon-explained-min-scaled.jpg\",\"datePublished\":\"2021-12-30T11:18:00+00:00\",\"dateModified\":\"2023-04-17T13:11:48+00:00\",\"description\":\"There\u2019s lots of business lingo and jargon in email writing - 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Whether you come across it in meetings or even casual chats, office jargon can often be a barrier to clear communication and actively cause confusion amongst colleagues and clients. So to overcome the challenges it presents, you first need to understand the most common &hellip; The most common email&hellip;","_links":{"self":[{"href":"https:\/\/www.easyoffices.com\/blog\/wp-json\/wp\/v2\/posts\/10984"}],"collection":[{"href":"https:\/\/www.easyoffices.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.easyoffices.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.easyoffices.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.easyoffices.com\/blog\/wp-json\/wp\/v2\/comments?post=10984"}],"version-history":[{"count":6,"href":"https:\/\/www.easyoffices.com\/blog\/wp-json\/wp\/v2\/posts\/10984\/revisions"}],"predecessor-version":[{"id":17214,"href":"https:\/\/www.easyoffices.com\/blog\/wp-json\/wp\/v2\/posts\/10984\/revisions\/17214"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.easyoffices.com\/blog\/wp-json\/wp\/v2\/media\/15407"}],"wp:attachment":[{"href":"https:\/\/www.easyoffices.com\/blog\/wp-json\/wp\/v2\/media?parent=10984"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.easyoffices.com\/blog\/wp-json\/wp\/v2\/categories?post=10984"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.easyoffices.com\/blog\/wp-json\/wp\/v2\/tags?post=10984"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}