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Terms

Please read this carefully. By accessing the Easy Offices web site at www.easyoffices.com it shall be deemed to constitute full acceptance of the terms that appear below, whether or not you register as a user.

  • Introduction
  • Copyright and Users Rights
  • Limitation and Liability
  • Privacy Policy
  • Cookie Policy
  • Registration
  • Fees
  • Links
  • Advertising and Sponsorship
  • Competitions
  • Changes To Terms and Conditions
  • Governing Law and Jurisdiction
  • General
  • Contact Us

Introduction

This Site is owned and operated by Nuclei Ltd. As a user you will be able to access material on most areas of the Site without going through a registration process. Certain areas of the Site are only open to you if you register. There is no specific time limit applying to your access and use of the Site on these Terms. However, Nuclei Ltd reserves the right to suspend or terminate your access and use of the Site at any time. It may exercise this right with or without notice. If applicable, notice will be given to your e-mail address as notified to Nuclei Ltd.

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Copyright & Users Rights

All information provided through the Easy Offices website is the copyright of Nuclei Ltd. All copyright and other intellectual property rights relating to the infrastructure of the Easy Offices website, its design and internal organisation is the sole property of Nuclei Ltd. Unless expressly stated to the contrary by individual Website Owners the User may retrieve and display Content from the Site on a computer screen, print and distribute copies of information retrieved from the Easy Offices website provided the source and ownership of copyright in the information is expressly acknowledged on the copy. The User may not sell information retrieved from the Easy Offices website to any third party without the prior written agreement of the relevant Website Owner.

Except as expressly set out above, you may not reproduce, modify or in any way commercially exploit any of the Content. In particular, but without limiting the general application of the restrictions contained in the preceding sentence, you may not do any of the following without prior written permission from Nuclei Ltd.

Create a database in electronic or structured manual form by systematically downloading and storing all or any of the content.

Redistribute any of the Content, including by using it as part of any library, archive or similar service.

Remove the copyright or trademark notice from any copies of Content made under these Terms.

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Limitation and Liability

The Company shall have no liability for any act or omission beyond its reasonable control. You may not assign, sub-license or otherwise transfer any of your rights under these Terms.

The Company shall not be liable for any loss or damage (including consequential or indirect loss or damage, loss of profit, loss of revenue or anticipated savings and loss of or damage to data) arising directly or indirectly out of the use of, access to or suspension of access to some or all of the facilities of the easy offices website or out of any information or materials comprised therein. The Content is only for your general information and use and is not intended to address your particular requirements. In particular, the Content does not constitute any form of advice, recommendation or arrangement by easy offices and is not intended to be relied upon by users in making (or refraining from making) any specific investment or other decisions. Appropriate independent advice should be obtained before making any such decision. Any arrangements made between you and any third party named on this Site is at your sole risk and responsibility. The Company makes no representation and gives no warranty or condition express or implied with regard to the information included within the Easy Offices website including but not limited to the fitness of the information for any purpose whatsoever.

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Privacy Policy

We are committed to protecting personal data under our custody and we are aware of our legal data protection obligations (including, where applicable, the EU General Data Protection Regulation ("GDPR")) which seek to protect and enhance the rights of data subjects.

The GDPR, enforceable as of 25 May 2018, builds on various data protection laws in already in place and seeks to promote transparency around what personal data an organisation collects, what it is used for and where it goes.

The privacy notices below set out our privacy practices as to how we may collect, use, and/or share personal data in relation to the provision of our services.

  1. The personal data we collect

    2. We collect, control and use limited amounts of personal data and we only collect and use personal data to the extent necessary for us to provide the services that we have agreed to provide to you.

    Such personal data may include email addresses and contact details.

    We use this information pursuant to our legitimate business interests to provide our services and/or to contact you about the services on our site in which you have expressed interest.

  2. What personal data is used for

    3. We only collect and use personal data in order to provide our services and will only use it for the following purposes:

    • Service Administration: To administer your contractual relationship with us, to communicate with you, to ensure compliance with applicable laws and regulations, and to enable us to provide our services to you and to manage our business.
    • Marketing and Communications: We may use your personal information to provide or offer you newsletters and promotions, in addition to other marketing communications but such communication will be done in accordance with relevant legislation.
    • Analytics and Personalisation: Please refer to our Cookies Policy. Please note that we may revise our Cookies Policy from time to time. We recommend that you review the website from time to time and take note of any changes.
    • Legislation: To ensure compliance with applicable local legislation.
    • Surveys: We may also ask you from time to time to complete surveys that we use for research purposes. Please note that you do not have to respond to them.
    • Feedback: We may from time to time ask you for feedback as to your experience of our service. Where we do so, this information will be used to improve our services for all customers.
  3. How we provide our services

    4. In order to provide our services:

    • In addition to your office requirements, we will require you to provide us with some personal data either over the telephone or by filling in electronic forms. Such personal data may include (but is not limited to) your name, email address and contact telephone number.
    • We may contact you (by telephone and/or email) to discuss your office requirements in more detail. Where we contact you by telephone we will clearly identify ourselves and calls may be recorded for training, monitoring and quality purposes.
    • We will send you details of the properties that match your criteria and, if applicable, we will arrange for a viewing schedule to be sent to you should you decide to view any of the properties that we have found for you.
    • We may share your details with selected office providers in the areas that you have indicated an interest in. This may include providers with similar properties to the ones that you have chosen to receive details of. These providers may contact you by either email or phone to further discuss your office requirements. If you do not want us to use your personal data in this way, please contact us by email.

    At any point should you wish to stop being contacted by us with regard to an enquiry that you have submitted, please follow the instructions that will appear on our email communications.

    We do not currently undertake a marketing programme. However, we may do in future and if we were to do so then we would do so in accordance with applicable legislation.

    Personal data may be transferred or made accessible to other entities of our group (which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006) which may include entities outside of the country in which the personal data has been collected. This may include the transfer of personal data outside of the EEA to countries that may have different levels of data protection laws to the country from where the personal data was submitted. Your personal data may be transferred or made accessible to all entities of our group, wherever located, for the purposes of providing the services, in each case in accordance with all applicable data protection legislation.

    To the extent that the Provider processes personal data of the Client then the General Data Protection Regulations shall apply (as applicable)

  4. Security & Minimising Risk

    5. Whilst we take necessary precautions and follow industry practice to protect its data and that of its clients, due to the nature of cyber threats, through for example phishing and other forms of compromise attacks, risks can never be completely eliminated.

  5. Retention Policy

    6. Our general rule is that we only collect and use personal data to the extent necessary for us to provide the services that we have agreed to provide to you.

    In some circumstances, we may retain personal data for other periods of time, for instance where we are required to do so in accordance with legal, tax and accounting requirements, or if required to do so by a legal process, legal authority, or other governmental entity having authority to make the request, for so long as required.

    In specific circumstances, we may also retain your personal data for longer periods of time corresponding to a statute of limitation, so that we have an accurate record of your dealings with us in the event of any complaints or challenges.

  6. Your Rights

    7. You may, subject to applicable law, have some or all of the following rights available to you in respect of your personal data

    • the right to rectification
    • the right to erasure
    • the right to data portability
    • the right to object
    • rights in relation to automated decision making and profiling

    For more information on these rights please read the relevant guidance issued by the ICO at https://ico.org.uk/for-organisations/data-protection-reform/overview-of-the-gdpr/individuals-rights/

    If you would like more information about how we process your personal data, please contact your usual point of contact.

  7. Changes to this Policy

    8. Please note that we may revise this policy from time to time. We recommend that you review the website from time to time and take note of any changes.

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Cookie Policy

What are cookies ?

Cookies are tiny text files that are stored on your computer, tablet or mobile phone. They are NOT harmful to your computer or your security and despite misconceptions, are nothing to do with viruses like 'Trojans'. When you visit a website, Cookies allow the website to 'remember' you and how you've used the website each time you come back, which means you get a much better online experience.

If you want to know more about cookies head to http://www.aboutcookies.org or visit these sites;

What if I want to control my cookie permissions?

If you don't want to receive cookies you can modify your browser so that it notifies you when cookies are sent to it, or you can refuse cookies altogether. You can also delete cookies that have already been set. Visit the 'options' or 'preferences' menu on your browser to change settings, or check the following links for more browser-specific information.

Third parties use of personal data of end users

The following third parties may have access to and use this personal data. Please use link to see specific details of how it is used by each site:

Anonymous Visitor Statistics Cookies

We use cookies to compile visitor statistics such as how many people have visited our website, what type of technology they are using (e.g. Mac or Windows which helps to identify when our site isn't working as it should for particular technologies), how long they spend on the site, what page they look at etc. This helps us to continuously improve our website. These so called "analytics" programs also tell us if , on an anonymous basis, how people reached this site (e.g. from a search engine) and whether they have been here before helping us to put more money into developing our services for you instead of marketing spend. We use:

User Agreement

By continuing to use our site, you agree to the placement of cookies on your device. If you choose not to receive our cookies, we cannot guarantee that your experience will be as fulfilling as it would otherwise be.

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Registration

On registration of your personal or company details, you must provide Nuclei Ltd with accurate, complete registration information and it is your responsibility to inform Nuclei Ltd of any changes to that information.

All registration amendments should be sent to registrations by contacting us.

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Fees

Search Engine Registration

To register on our Website is totally FREE.

Your Listing will include: • Up to 10 photographs of your property • Detailed specification analysis • Comprehensive facility and location descriptions

Introduction Fees

Our Clients can either use the online Search Engine to help find their ideal serviced office solution or can contact us directly to discuss their requirements. All online serviced office enquiries come directly to our consultancy team. After a thorough qualification process has been carried out, we will contact the respective serviced office companies with our Client's requirements and contact details. Fees will be invoiced on the successful introduction of our Client to your Company. Fees are based on the actual office rental agreement signed and exclude any service charges (i.e. telephone charges, meeting room hire, photocopier usage etc) that may be incurred throughout the tenancy. Our 10% Fee of the monthly contract value is based on the tenancy of our client; this is for a minimum of 1 day and a maximum of 12 months.

We are confident that we can make your online and offline marketing a measurable success not only by introducing more clients to your Company but also by adding a new and exciting dimension to your company's advertising and marketing strategies. Register your serviced offices with us today and let Easy Offices help introduce more qualified Clients to your Company!

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Links

The Site contains links to other World Wide Web sites provided by third parties, either directly or through frames. Where possible, Nuclei Ltd will make clear where such links are being made. Nuclei Ltd is not responsible for the availability or content of Third Party Sites and will not be a party to, or in any way responsible for, any transaction concerning goods or services available from such Third Party Sites.

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Advertising and Sponsorship

The Easy Offices website contains advertising, sponsorship and promotions from Third Parties. Advertisers and sponsors are responsible for ensuring that material submitted for inclusion on the Site complies with international and national law. easy offices will not be responsible for any error or inaccuracies in advertising material and content.

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Competitions

From time to time the Easy Offices website will run competitions, free prize draws and promotions. These are subject to specific terms and conditions relating to that particular promotion.

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Changes To Terms and Conditions

The Company reserves the right to change the content, presentation, user facilities or availability of any part of the site and make changes in the software used to access the site at its sole discretion. Due to the constant updating and improvement of the site, Nuclei Ltd may wish to change these Terms (including those relating to your use of the Content). When terms are changed, Nuclei Ltd will notify you by e-mail or by publishing details of those changes. If you use the Site after Nuclei Ltd has published or notified you of the changes, you are agreeing now to be bound by those changes. If you do not agree to be bound by those changes, you should not use the Site.

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Governing Law and Jurisdiction

These Terms and Conditions shall be governed by, English law. All parties agree that the courts of England shall have exclusive jurisdiction to settle any dispute which may arise out of, under, or in connection with these Terms, and for those purposes irrevocably submit all disputes to the jurisdiction of the English courts.

Nuclei Ltd shall retain the right to bring proceedings as to the substance of the matter in the courts of any other jurisdiction throughout the world.

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General

If any term of this Agreement is found to be illegal or unenforceable, the illegality of that provision will not affect the validity of the remaining provisions of these Terms, which shall remain in full force and effect.

Failure by either party to exercise any right or remedy under this Agreement does not constitute a waiver of that right or remedy. Headings in these Terms are for convenience only and will have no legal meaning or effect.

Easy Offices (UK) is a trading name of Nuclei Ltd., a company registered in England and Wales under number 3885236 whose registered office is at 2 A C Court, High Street, Thames Ditton, Surrey, KT7 0SR, United Kingdom.

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Contact Us

If you have any questions or need further information regarding our Terms and Conditions, please contact us.

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