Temporary Office Space: What To Consider

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Are you waiting to move into a new building or refurbish your existing office? Perhaps you just need some additional space for a short amount of time? If so, a temporary office could help to keep your business up and running at full capacity while you wait.

Temporary office space is typically rented or leased with flexible contracts and is suitable for a whole host of business sizes and setups. However, there are several key factors to consider before starting your search, from sharing reception areas to sourcing the proper IT infrastructure. We’ve put together this guide to help you learn all there is to know about renting a temporary office space so you’re prepared for what’s to come.

Is a temporary office suitable for you?

There can be many motives for leasing office space temporarily, with the most common reasons being:

  • Companies with an expiring lease elsewhere may need temporary office space as they wait for their lease to end
  • Taking on extra seasonal staff. Extra temporary office space near your regular work area will keep seasonal staff close during peak times.
  • Mobile sales teams, short-term projects and training purposes. Temporary workspaces can be utilised on a project-based basis.

Suppose you own a small business or start-up company. In that case temporary office space can be a smart choice as it also provides you with an opportunity to grow within your financial means before finding a permanent office with longer lease terms.

Whatever your reason is for needing temporary office space, just remember that the keyword is ‘temporary’, so you will have to work on a long-term solution for your business at the same time.

What temporary office options are available?

When choosing a temporary office space, you must consider that it might not be able to satisfy all your business requirements at once. A temporary workspace or temporary office rental is only a short-term solution that helps you save on overhead costs.

There are various options available when it comes to looking for temporary office space to rent. Depending on availability, you may have to choose between a serviced office, shared office, or co-working scheme. Search our website to find the best temporary office space near you or in the area that interests you.

Serviced offices are private spaces, and come fully equipped. Shared offices involve renting vacant space in another company’s building, while coworking schemes usually work on a per desk basis and consist of different businesses mixed in together. 

What can I expect to get with a temporary office?

With temporary office space, the best aspect is that everything is already set up and prepared for immediate occupancy. The office providers can also offer you facilities and services that you may not be able to afford otherwise.

Serviced offices are the number one choice when it comes to temporary office spaces as they are fully equipped with fixtures, furniture and IT equipment, including broadband and telephone lines, and can sometimes offer support staff, communal areas, onsite security and call handling services.

It’s down to you to assess which amenities are essential to your business structure and find a suitable temporary office space that provides as many of them as possible. For example, it might be important to have your own breakout room or reception area, but this is not always available in a serviced office. 85% of employees find that having a break room isolated from their workstations helps boost productivity. 

Another benefit of temporary office space is the flexible agreements and contracts available. For example, Easy Offices offer rolling monthly contracts which means you don’t need to commit to a long term package you’re not comfortable with. Most temporary office providers will give you an option to sign a three-month deal allowing you to be flexible. There is also a high chance the management company will have enough experience to cater to your specific needs, whatever situation you may throw at them.

Security is also another important factor that is often overlooked.  A majority of temporary office spaces in prime locations provide 24/7 security which can include a key card, passcode or fingerprint access. These are important security features that will ensure that your business and employees’ property are safe at all times. Search for temporary site offices with added security measures if you have valuable and expensive equipment that you need taking care of.

There are some downsides to temporary office space though, as you will not have a huge amount of control or choice. This includes how your workspace looks or is decorated and the people you share the building with. Broadband speeds are flexible in most buildings you will come across; however it might mean you have to pay more. Sometimes the speed, efficiency and quality might not meet your high standards. 

If your business is flexible and you are willing to adapt, renting temporary office space could be the ideal solution to a tricky situation.

RELATED: What Is Included in a Managed Office?

Temporary office space is the ideal solution for any business that has outgrown its traditional office space and needs additional work areas. They also serve well for short-term projects that require many people to work together for a short time. Many individuals and businesses find that collaborating in temporary office spaces helps boost productivity and motivates their overall success. If you’re thinking, “that sounds great, how do I find a temporary office space near me?”, you’re in luck as we’ve made things simple for you.
If you’re looking for spacious, well-connected temporary office space that gives you the professional look your brand needs, reach out to our team, and we’ll find the perfect temporary workspace for you.

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